DAIWA HOUSE ASSET MANAGEMENT Co., Ltd. (the "Asset Manager") recognizes the importance of personal information and shall handle all personal information it receives in accordance with the Act on the Protection of Personal Information (the "Personal Information Protection Act") and other laws and regulations and the guidelines from competent authorities related to the protection of personal information.
The Asset Manager shall also appropriately handle, protect and manage personal information in accordance with the following policy (Privacy Policy):
1. Basic Policy regarding the Protection of Personal Information
The Asset Manager has a strong awareness of the importance of the protection of personal information. Accordingly, the Asset Manager complies with the Personal Information Protection Act and other laws and regulations and the guidelines from competent authorities related to the protection of personal information, and endeavors to appropriately handle and protect personal information.
In handling personal information, the Asset Manager complies with the following matters:
- The Asset Manager shall not obtain personal information through deception or other wrongful means;
- The Asset Manager shall not, without your consent, handle any personal information it has obtained beyond the scope of the purposes of use specified in advance, unless permitted by law;
- The Asset Manager shall not, without your consent, provide to any third party any personal information it has obtained, unless permitted by law;
- The Asset Manager shall make efforts to keep personal information it has obtained accurate and current to the extent necessary to achieve the purposes of use; and
- The Asset Manager shall take necessary and appropriate measures to prevent divulgence, loss, or damage of personal information it has obtained and to manage the safety of personal information.
2. Obtaining Personal Information
The Asset Manager shall obtain personal information in a legal and appropriate manner to the extent necessary to achieve the purposes of use described in Item 3 below. Further, prior to obtaining personal information, the Asset Manager shall state the purposes of use of that personal information on its website or by other means and if the Asset Manager receives personal information directly from you in writing or through a webpage or other means, the Asset Manager shall specify the purposes of use of that personal information in advance. If, however, the purposes of use of personal information are obvious from the circumstances at the time that personal information is obtained or are otherwise pursuant to laws and regulations, the Asset Manager may omit to specify the purposes of use of that personal information.
3. Purposes of Use of Personal Information
The Asset Manager shall handle personal information only to the extent necessary for the following purposes of use. The Asset Manager shall promptly state the details of any change to the purpose of use:
- To exercise rights and perform obligations under the Act on Investment Trusts and Investment Corporations (the "Investment Trust Act") and other laws and regulations and other rules applicable to the Asset Manager;
- For Daiwa House Residential Investment Corporation's ("DHI") acquisition, sale, leasing and management of properties (including real estate pertaining to trust beneficiary interests; the same hereafter) and the examination, consideration, etc. concerning such (including identification, credit check, rights relations research, etc.);
- To collect rent, repay leasehold deposits and engage in other leasing services for the properties that are or were held by DHI;
- To provide information on business operations to DHI's unitholders (the "Unitholders");
- To handle businesses concerning the exercise of the rights of the Unitholders and performance of the obligations of DHI prescribed in the laws and regulations and other rules applicable to DHI, such as sending asset management reports, convocation notices of general meetings of unitholders, and dividend payment notices to the Unitholders;
- To manage the Unitholders by using data such as the unitholders registry of DHI prepared pursuant to the Investment Trust Act and other laws, regulations and rules applicable to DHI;
- To respond to inquiries or requests for documents, etc. from potential purchasers of the securities issued by DHI;
- To issue investment corporation bonds and offer investment units of DHI;
- To borrow funds on behalf of DHI;
- To respond to inquiries from the Unitholders;
- To carry out account settlements and other businesses pertaining to accounting and tax matters of DHI; and
- To carry out any services incidental or related to any of the above items.
4. Provision and Disclosure of Personal Information to Third Parties
The Asset Manager shall not provide or disclose to any third party any personal information it holds unless:
- You consent to that provision or disclosure in writing;
- It is required to provide or disclose personal information by laws and regulations;
- It is necessary to provide or disclose personal information for the purpose of protecting life, body or property and it is difficult to obtain your consent;
- It is particularly necessary to provide or disclose personal information for the purpose of improvement of public health or promotion of sound development of children and it is difficult to obtain your consent;
- It is necessary to cooperate with a national governmental organ or a local government or its delegate which performs the affairs stipulated by laws and regulations, and it is likely to impede the performance of affairs to obtain your consent;
- The Asset Manager provides personal information to the service providers under the supervision of the Asset Manager or DHI to the extent reasonably necessary to achieve the purposes of use;
- The Asset Manager provides or discloses personal information in a condition such as statistical data in which it is impossible to identify you; or
- Otherwise permitted to provide or disclose personal information under the Personal Information Protection Act.
5. Proper Management of Personal Information
The Asset Manager shall endeavor to keep personal information it has obtained accurate and current to the extent possible, and shall endeavor to properly manage personal information by taking necessary and appropriate measures to prevent divulgence, loss, damage, destruction, misuse, modification, etc. of personal information and to manage safety of personal information. Further the Asset Manager may delegates personal information, but the Asset Manager shall conduct necessary and appropriate supervision of its service providers by striving to make strict safety management measures a requirement of its service providers and taking other measures to prevent divulgence, loss, damage, destruction, misuse, modification, etc. of personal information that you provide.
6. Disclosure, etc. of Personal Information
If you make any request concerning personal information, the Asset Manager first confirm your identity in accordance with prescribed procedures before responding to any request for disclosure, correction, addition, deletion, suspension of use, elimination or suspension of provision to third parties pursuant to laws and regulations (collectively the "Disclosure, etc.").
7. Contact Details
i. If you have any question regarding the details of this Privacy Policy or any request for the disclosure, etc., please contact the following. You will be instructed on all necessary procedures.
Inquiries are accepted from 9 am to 6 pm on weekdays.
| Name | DAIWA HOUSE ASSET MANAGEMENT Co., Ltd. Administration & Accounting Department |
|---|---|
| Address | 7th Floor, Nissei Nagatacho Building, 2-4-8 Nagatacho, Chiyoda-ku, Tokyo 100-0014 |
| Tel | +81-3-3595-1151 |
ii. For inquiries regarding matters investment units, please contact the unitholder registration operator provided below.
| Name | Sumitomo Mitsui Trust Bank, Ltd. Stock Transfer Agency Department |
|---|---|
| Address | 2-8-4 Izumi, Suginami-ku, Tokyo |
| Tel | +81-3-3323-7111 (9 am to 5 pm on weekdays.) |
iii. The Asset Manager is a member of The Investment Trusts Association, Japan (JITA), an authorized personal information protection organization. JITA accepts complaints and provides advice concerning its members' handling of personal information.
| Name | JITA Investor Advisory Office |
|---|---|
| Tel | +81-3-5614-8440 |
8. Ongoing Improvement of Framework for the Protection of Personal Information
The Asset Manager will strive to revise this Privacy Policy in the event of amendment or elimination of laws, regulations, etc. or otherwise as necessary to enhance and improve its initiatives for the protection of personal information.
